Summary of the Extraordinary Virtual CTIF Delegates Assembly 2025
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The virtual meeting on December 15th focused on presenting and approving updates to the CTIF Statutes and Financial Regulations, along with clarifying procedures for membership, governance, and organizational operations.
- CTIF President Milan Dubravac opened the meeting with a short welcome speech.
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The Delegates Assembly was quorate with 25 countries present out of 38, therefore meeting the statutory requirement. It was therefore concluded that voting could formally commence.
Please find the attached new Statutes for 2025 and onwards.
Illustration Credit: The image above is imaginary and not from the actual Virtual Assembly.
Image executed by Chat GPT from a prompt by Bjorn Ulfsson, CTIF.
Meeting centered on the Budget for 2026 and the Treasurer's Report
The meeting was focused the CTIF Treasurer Tom Van Esbroeck's presentation about the financial status of CTIF and proposed changes to the fee structure for members.
The proposed changes to the Financial Procedure and Financial Regulations aim to simplify and clarify existing rules. They include a more precise definition of the financial year and its practical implications for reporting and budgeting, a clearly defined process for managing payment defaults with milestone dates for reminders and follow up actions.
For an international NGO like CTIF, whose costs are largely denominated in EUR, the increase of costs since 2010 has been driven mainly by rising staff costs and health index-related expenses.
In this context, a new membership fee structure was proposed, differentiating between NGOs and other associate members, together with a general increase in membership fees reflecting inflation and updated expenditure, noting that membership fees have not been adjusted for more than 15 years.
In conclusion, the Treasurer outlined CTIF’s current achievements, including improved social media presence and member communication, contributions to major events such as the World Fire Congress, engagement with the EU Parliament, the establishment of a new Civil Defence Commission, and support to commissions, working groups, competitions and projects.
Voting successfully completed by a majority rule
It was clarified by the President that the voting would be one vote for or against all the proposals.
The voting was then declared open. The results of the vote was:
22 countries voted for the proposed changes
2 voted against, and 1 country abstained from voting.
Delegates discussed proposals, raised questions, and provided input on how CTIF should strengthen its structure and support its commissions and working groups.
The Assembly concluded with an invitation to the 2026 Delegates Assembly during Interschutz in Hanover in the first week of June 2026.
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More details are included in the official minutes, adjusted on December 17, and available to member delegates.